Publication

CANADIAN INTERGOVERNMENTAL CONFERENCE SECRETARIAT
Future-Oriented Statement of Operations (unaudited)
For the Year ending March 31

 

Forecast Results for Planned
Results for
(in dollars) 2017−18 2018−19
 

 

 

Expenses    
     
  Conference Services 4,623,133 4,593,998
  Internal Services 1,722,546 1,685,891
Total expenses 6,345,679 6,279,889
Revenues

 

 

  Sharing cost agreement – Transfers received from the provincial governments 1,100,000 1,100,000
  Revenues earned on behalf of government (1,100,000) (1,100,000)
Total revenues
Net cost of operations before government funding and transfers 6,345,679 6,279,889

The accompanying notes form an integral part of these future-oriented Statement of Operations.

Notes to the Future-Oriented Statements of Operations (Unaudited)

1. Methodology and Significant Assumptions

The future-oriented financial statements have been prepared on the basis of the government priorities and the plans of the department as described in the Report on Plans and Priorities.

The information in the forecast results for fiscal year 2017–18 is based on actual results as at December 31, 2017 and on forecasts for the remainder of the fiscal year.  Forecasts have been made for the planned results for the 2018-19 fiscal year.

The main assumptions underlying the forecasts are as follows:

  • The department’s activities will remain substantially the same as for the previous year for the current year.
  • The Secretariat expects conference activities will evolve to correspond with maximum capacity in Fiscal year 2018-19.
  • Expenses and revenues, including the determination of amounts internal and external to the government, are based on historical experience. The general historical pattern is expected to continue.

These assumptions are adopted as at December 31, 2017.

2. Variations and Changes to the Forecast Financial Information

While every attempt has been made to forecast final results for the remainder of 2017–18 and for 2018–19, actual results achieved for both years are likely to vary from the forecast information presented, and this variation could be material.

In preparing this Future-Oriented Statement of Operations the Canadian Intergovernmental Conference Secretariat (CICS) has made estimates and assumptions concerning the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Factors that could lead to material differences between the future-oriented statement of operations and the historical statement of operations include:

  • The timing and value of equipment acquisitions or disposals may affect gains, losses and amortization expense.
  • Implementation of new collective agreements.
  • Intergovernmental influences may affect the number of conferences organized and managed by Conference Services.
  • Further changes to the operating budget through additional new initiatives or technical adjustments later in the year.

Notes to the Future-Oriented Statements of Operations (Unaudited)

After the Departmental Plan is tabled in Parliament, the CICS will not be updating the forecasts for any changes in financial resources as a result of ensuing supplementary estimates and any variances will be explained in the Departmental Results Report.

3. Summary of Significant Accounting Policies

The future-oriented statement of operations has been prepared using Government of Canada’s accounting policies that came into effect for the 2017–18 fiscal year which are based on Canadian public sector accounting standards.  The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

a) Expenses

Expenses are recorded on an accrual basis. Expenses for the Department operations are recorded when goods are received or services are rendered including services provided without charges for accommodation, employer contributions to health and dental insurance plans and worker’s compensation, which are recorded as expenses at their estimated cost.  Vacation pay and compensatory leave, as well as severance benefits, are accrued and expenses are recorded as the benefits are earned by employees according to their terms of employment.

Expenses also include provisions to reflect changes in the value of assets, including provisions for bad debt on accounts receivable, provision for valuation on loans, investments and advances and inventory obsolescence or liabilities, including contingent liabilities and environmental liabilities to the extent the future event is likely to occur and a reasonable estimate can be made.

Expenses also include the amortization of tangible capital assets which are capitalized at their acquisition cost.  The amortization of tangible capital assets is on a straight-line basis, over the estimated useful life of the asset. 

b) Revenues

Other revenues are accounted for in the period in which the underlying transaction or event that gave rise to the revenue takes place.

Revenues that are non-respendable are not available to discharge the Department’s liabilities. While the Deputy Head is expected to maintain accounting control, he or she has no authority regarding the disposition of non-respendable revenues. As a result, non-respendable revenues are considered to be earned on behalf of the Government of Canada and are therefore presented in reduction of the entity’s gross revenues.

Notes to the Future-Oriented Statements of Operations (Unaudited)

4. Parliamentary Authorities

The Department is financed by the Government of Canada through parliamentary authorities. Financial reporting of authorities provided to the Department do not parallel financial reporting according to generally accepted accounting principles since the authorities are primarily based on cash flow requirements. Items recognized in the Future-Oriented Statement of Operations in one year may be funded through parliamentary authorities in prior, current, or future years. Accordingly, the Department has different net cost of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

a) Reconciliation of net cost of operations to requested authorities

Forecast Results for Planned
Results for
(in dollars) 2017−18 2018−19
 

 

 

Net cost of operations before government funding and transfers 6,345,679 6,279,889
     
Adjustments for items affecting net cost of operations but not affecting authorities:    
  Amortization of tangible capital assets (15,984) (28,623)
  Decrease (increase) in vacation pay and compensatory leave (26,442) 17,476
  Services provided without charge by other government departments (518,440) (575,021)
  (560,866) (586,168)
Adjustments for items not affecting net cost of operations but affecting authorities:

 

 

  Acquisition of tangible capital assets 103,000
103,000
     
Requested authorities 5,887,813 5,693,721

b) Authorities requested

Forecast Results for Planned
Results for
(in dollars) 2017−18 2018−19
 

 

 

Authorities requested    
  Vote 1 – Operating expenditures 5,885,063 5,585,223
  Statutory amounts 405,190 385,855
Forecast authorities available 6,290,253 5,971,078
  Lapse (402,440) (277,357)
Requested authorities 5,887,813 5,693,721

Forecast authorities reflect current forecasts of statutory items, approved initiatives included and expected to be included in Estimates documents and, when reasonable estimates can be made, estimates of amounts to be allocated from Treasury Board central votes.